Account & Settings

Managing Your Account Settings

Managing Your Account Settings You can view and update your account settings from the Settings tab in the app or from the web dashboard. Profile - Name — Your first and last name. Used in exports and reports. - Email — The email address linked to your account. Changing your email requires verification with a code sent to the new address. - Timezone — Your local timezone. SmartMiles uses this for trip timestamps, Work Hours classification, notification timing, and exports. It is detected automatically but you can change it if needed. Changing your email 1. Go to Settings > Account. 2. Tap your email address. 3. Enter your new email. 4. Enter the verification code sent to the new email. 5. Your email is updated. Connected accounts If you signed in with Google, you will see your Google account listed under Connected Accounts. You can: - Connect a Google account for faster sign-in. - Disconnect a Google account if you prefer to sign in with email only. You can always sign in with either method as long as the email matches. Deleting your account If you want to delete your SmartMiles account and all associated data, contact support. Account deletion is permanent and cannot be undone.

Configuring Your Notifications

Configuring Your Notifications SmartMiles can notify you about new trips so you remember to classify them. You control which notifications you receive. Notification types Per-trip notifications Get a push notification each time a new trip is detected and processed. This is the fastest way to stay on top of classifying your trips. - Notifications are only sent for unclassified trips (trips already auto-classified by a rule or Work Hours do not trigger a notification). - Turn on or off in Settings > Notifications > Notify me after each trip. Daily digest Get a summary notification once a day listing your unclassified trips from that day. This is a good option if per-trip notifications feel too frequent. - Sent at 8 PM your local time. - Only sent if you have unclassified trips. - Turn on or off in Settings > Notifications > Daily digest. Weekly digest Get a weekly summary of unclassified trips. Best for people who prefer to classify trips in one batch each week. - Sent on Sunday at 8 PM your local time. - Only sent if you have unclassified trips. - Turn on or off in Settings > Notifications > Weekly digest. Choosing the right setting | Style | Recommended for | |-------|----------------| | Per-trip | People who want to classify trips immediately | | Daily digest | People who prefer a once-a-day reminder | | Weekly digest | People who batch-classify once a week | | All off | People who check the app on their own schedule | You can combine settings — for example, turn on both per-trip and weekly digest if you want immediate alerts plus a weekly catch-up. Email notifications SmartMiles also sends email notifications for: - Export completion (your CSV is ready to download) - Account verification codes These emails are not configurable — they are sent automatically when relevant.

Deleting Your Account

Deleting Your Account You can delete your SmartMiles account at any time from the app or the web dashboard. Deletion is not immediate — you have a 30-day grace period to change your mind. How to delete your account From the app 1. Go to Settings > Account. 2. Scroll to the bottom and tap Delete Account. 3. Confirm the deletion. From the web dashboard 1. Go to Account Settings. 2. Click Delete Account in the danger zone. 3. Confirm the deletion. What happens when you delete your account - Your account is immediately deactivated — you will be signed out and cannot sign back in. - Your account and all data are scheduled for permanent deletion in 30 days. - You will receive a confirmation email. 30-day grace period After requesting deletion, you have 30 days to change your mind. During this period: - Simply sign back in with your email or Google account to reactivate your account. - All your data (trips, vehicles, locations, rules, exports) will still be there. - Your account will be fully restored as if nothing happened. After the 30-day grace period expires, your account and all associated data are permanently deleted and cannot be recovered. What data is deleted When your account is permanently deleted, the following is removed: - All trips and route data - Saved locations (home, work, etc.) - Vehicles and Bluetooth device pairings - Frequent trip rules and Work Hours settings - Mileage rate customizations - Exports and CSV files - Notification preferences and digest subscriptions - Activity and event history

Signing In to SmartMiles

Signing In to SmartMiles SmartMiles supports two ways to sign in: email login codes and Google sign-in. Email login code SmartMiles uses passwordless email login. Instead of remembering a password, you receive a one-time code each time you sign in. 1. Open SmartMiles and tap Sign In. 2. Enter your email address. 3. Check your email for a 6-digit code from SmartMiles. 4. Enter the code in the app. 5. You are signed in. The code expires after 5 minutes. If you did not receive it, check your spam folder or tap "Resend code." Google sign-in You can also sign in with your Google account. 1. Tap Continue with Google. 2. Select your Google account (or sign in to Google if prompted). 3. You are signed in. If your Google account email matches an existing SmartMiles account, the accounts are linked automatically. You can use either method to sign in going forward. Signing in on a new device Your account is tied to your email address. Sign in on any device with the same email and all your trips, vehicles, and settings will be there. Signing out To sign out: 1. Go to Settings. 2. Tap Sign Out. Signing out does not delete your data. You can sign back in at any time. Web dashboard You can also sign in to the SmartMiles web dashboard at your dashboard URL using the same email or Google account. The dashboard provides access to your trips, exports, and account settings from a browser.