How SmartMiles Handles Your Data

SmartMiles takes your privacy seriously. Here is how your data is collected, used, and protected.

What data SmartMiles collects

• Location data — GPS coordinates while you are driving, used to record trip routes and calculate distances. SmartMiles does not track your location when you are not driving.
• Trip data — Start/end locations, times, distances, purposes, notes, and vehicle assignments.
• Account data — Your email address, name, timezone, and device information.
• Vehicle data — Make, model, year, and color of vehicles you add.

What SmartMiles does NOT collect

• SmartMiles does not sell your data to third parties.
• SmartMiles does not share your location with advertisers.
• SmartMiles does not track your location continuously — only during detected driving activity.

How your data is used

Your data is used to:

• Record and display your trips.
• Calculate mileage and deduction values.
• Generate exports and reports.
• Send notifications you have opted into.
• Improve trip detection and route accuracy.

Where your data is stored

• Trip and account data is stored on secure servers.
• Export files (CSVs) are stored temporarily and download links expire after 7 days.
• Map images are stored on our content delivery network for fast loading.

Data you control

• Classify or delete any trip at any time.
• Export all your data as a CSV file whenever you want.
• Delete your account by contacting support — this removes all your data permanently.

Third-party services

SmartMiles uses the following third-party services to provide its features:

• Mapbox — Road matching for trip routes.
• HERE — Address lookup (reverse geocoding) for trip start and end locations.
• Google Sign-In — Optional sign-in method.
• Firebase Cloud Messaging — Push notifications to your device.
• Amazon Web Services — Server infrastructure and file storage.

These services receive only the minimum data needed to perform their function (e.g., Mapbox receives GPS coordinates to match routes, but not your name or email).

Questions

If you have questions about your data or privacy, contact support through the app or at our help center.